LogisticsHow many cars does a wedding need?Airport runs, shuttle loops and cars for the family: how to size a wedding fleet from the RSVP list, not from a guess.Core service · 03
Event logistics and guest transportation, run from one desk
Sedans to coaches, airport pick-ups to venue shuttles. Every vehicle is managed by our logistics team, with real-time tracking, briefed chauffeurs and one point of contact for the whole event.
- 150+ vehicleson call, sedans to coaches
- 40+ chauffeursand crew, briefed per event
- Real-time trackingand one point of contact
What’s included
Every movement, from arrival to the last drop
End-to-end transportation for events of any scale, planned from the guest list and run by a trained logistics team.
Airport and station transfers
Pick-ups and drops matched to arrival and departure times from the guest list.
Venue shuttles
Shuttle loops between hotels and venues, sized to each function’s headcount.
Wedding entries
Vintage and luxury cars for the couple’s entry and the baraat, staged and timed with the event.
VIP and family cars
Dedicated cars for hosts, elders and VIPs for the length of the event.
Real-time tracking
Live updates for every vehicle, so the desk always knows where guests are.
One point of contact
A logistics manager coordinates chauffeurs, the desk and the venue throughout.
The fleet
Six vehicle classes and group coaches
Chosen per route and per guest, not by package. Every vehicle is managed by our logistics team.
Sedan
One party, two bags, door to door.
- Seats
- Up to 4
- Best for
- Airport runs
SUV
Three-row MPVs, the Innova Crysta class. Moves most of your guests.
- Seats
- Up to 6
- Best for
- Guest movement
Premium SUV
Full-size SUV run as a comfort car: five guests with luggage.
- Seats
- Up to 5
- Best for
- Comfort transfers
Luxury
Maybach saloon for the entrance, Vellfire lounge for elders.
- Seats
- 4 to 6
- Best for
- Couple & VIPs
Special Occasion
Vintage and classic cars, sourced and staged for wedding entries and baraats.
- Seats
- 2 to 4
- Best for
- Wedding entries
Urbania
Our largest van: sixteen guests and the chauffeur.
- Seats
- Up to 16
- Best for
- Shuttles
Group coaches, 27 to 45 seats, for the big shuttle waves between hotel and venue and for airport runs that move a whole flight at once.
Fleet planner
Estimate the fleet from your guest list
Change the numbers to see what an event like yours needs on the road.
Indicative fleet plan
300 guests, about half travelling in, two venues.
| Vehicles | Used for | Qty |
|---|---|---|
| Sedans & SUVs | Airport and station pick-ups, 3 to 4 guests a car | 43 |
| Coach runs | Venue shuttles, 40 seats a run | 8 |
| Luxury cars | Hosts, family and VIP movement | 1 |
A planning estimate from confirmed RSVPs, not a quote. The final plan is built route by route from the live guest list.
Wedding entries
Vintage cars and baraats, staged to the minute
Classic cars are sourced, dressed and positioned for the entry, with the chauffeur and the event team working to one timeline.
- Vintage and luxury cars for the couple
- Timed with the stage, music and photography teams
How it runs
From route plan to the last drop
Brief
Venues, dates, guest numbers and arrival details.
Route plan
Vehicles per route and time, built from the guest list.
Chauffeur briefing
Routes, guests, timings and etiquette, before the first run.
Live dispatch
Real-time tracking and updates throughout the event.
Wrap-up
Final drops completed and the run reviewed with your team.
Feedback
What logistics clients say
More than satisfied with your logistics service. The whole team was polite, friendly and welcoming.
The team was brilliant and took up tasks without any hesitation. Looking forward to many more collabs.
Works with
Logistics works best with
Planning this for a client? Wedding and event planners bring us in for this service on their events, to their brief and timeline.
How we work with plannersInsights
Guides to read next
LogisticsHow many cars does a wedding need?Airport runs, shuttle loops and cars for the family: how to size a wedding fleet from the RSVP list, not from a guess.
DestinationsDestination weddings: a guest logistics checklistFrom Udaipur to the Andamans: travel details, rooms, transfers and the desk, in the order they need to happen.
RSVPHow to manage RSVPs for a multi-day Indian weddingTrack every function separately, call the guests who stay silent, and let one list feed the rooms, the cars and the caterer.Questions
Event logistics, answered
Anything else? Call +91 91084 25242, WhatsApp us, or write to contact@pib.events.
What vehicles do you provide?
Sedans, SUVs such as the Toyota Innova Crysta, premium and luxury cars, vintage cars for wedding entries, Urbanias for up to sixteen guests, and group coaches of 27 to 45 seats.
How many cars will our event need?
It depends on guest numbers, how many are travelling in and how many venues there are. The fleet planner on this page gives an estimate; the real plan is built route by route from confirmed RSVPs.
Do you track vehicles during the event?
Yes. Every vehicle is tracked in real time and managed by our logistics team, with one point of contact for your team throughout the event.
Can you handle logistics outside Bengaluru and Hyderabad?
Yes. We work across India. Our logistics managers travel with the event and brief the local fleet and chauffeurs on the plan.
Let’s plan it better.
Send the date, the city and the guest count. Our team replies within a day with next steps and an itemised scope.
A named lead owns your event. Itemised, never packaged.