RSVPHow to manage RSVPs for a multi-day Indian weddingTrack every function separately, call the guests who stay silent, and let one list feed the rooms, the cars and the caterer.Core service · 01
Premium RSVP management for weddings and corporate events
We send the invitations, track every response by function, call the guests who have not replied and keep one live guest list that the hotel, the caterer and the fleet can all work from.
- 10,000+ RSVPsmanaged for weddings and events
- Per functionresponses tracked for every event day
- Live headcountsshared as numbers change
What’s included
Every response, from invitation to final headcount
RSVP management is the start of the guest operation. Get it right and every later decision, from rooms to cars, is made on real numbers.
Invitations and reminders
Digital invitations on WhatsApp and email, with reminders timed to your RSVP deadline.
Responses by function
Attendance tracked separately for each ceremony, dinner or session, with plus-ones and children counted.
Follow-up calls
Guests who have not replied get a personal call from our team, in English, Hindi or Kannada.
Travel details
Arrival and departure times, flight or train details, and who needs a pick-up.
Rooming lists
Room allocations built with the hotel and updated as guests confirm, change or cancel.
Special requests
Dietary needs, accessibility and VIP notes passed to the caterer, the hotel and the hospitality desk.
One guest list
When a guest changes their flight, the car changes with it
Every response lands in one list. The rooming list, the pick-up schedule and the desk’s check-in sheet are all built from it, so a change made once reaches every team that needs it.
- Shared with the hotel, the caterer and the fleet
- Regular updates for your team in the run-up
- Final numbers per function before the day
How it runs
Five steps from guest list to final numbers
Guest list
We take your list in whatever form it exists and clean it into one format.
Invite
Invitations and reminders go out on the schedule you approve.
Follow up
Anyone who has not replied gets a call from our team.
Confirm
Travel, rooms and special requests are collected and confirmed.
Hand over
Final numbers go to the hotel, caterer and fleet, and to our desk team on the day.
Feedback
What RSVP clients say
They were extremely meticulous, proactive, and always on top of things. Calm, thoughtful, and solution-oriented through the chaos of wedding planning.
Everything from WhatsApp invites to personally calling guests and coordinating with the hotel was handled so smoothly. Highly recommend them.
Works with
Add the services that run on the same list
Planning this for a client? Wedding and event planners bring us in for this service on their events, to their brief and timeline.
How we work with plannersInsights
Guides to read next
RSVPHow to manage RSVPs for a multi-day Indian weddingTrack every function separately, call the guests who stay silent, and let one list feed the rooms, the cars and the caterer.
For plannersOutsourcing guest management: a guide for plannersWhat to hand over, what to keep, and how to brief a guest operations team so your client only ever sees one team.
LogisticsHow many cars does a wedding need?Airport runs, shuttle loops and cars for the family: how to size a wedding fleet from the RSVP list, not from a guess.Questions
RSVP management, answered
Anything else? Call +91 91084 25242, WhatsApp us, or write to contact@pib.events.
How do you send invitations?
Digitally, on WhatsApp and email, using the invitation design you already have. Reminders go out on the schedule you approve, and we track who has replied and who still needs a call.
Can you track RSVPs for more than one function?
Yes. Responses are tracked per function, so the numbers for each ceremony, dinner or session stay separate and accurate, including plus-ones and children.
Can we book RSVP management on its own?
Yes. It stands alone. If you add logistics or hospitality, the same guest list drives the pick-ups, the rooming list and the desk, so nothing is typed twice.
What do we receive at the end?
Final headcounts per function, the rooming list and the travel schedule, shared with you and with the hotel, caterer and fleet teams that need them.
Let’s plan it better.
Send the date, the city and the guest count. Our team replies within a day with next steps and an itemised scope.
A named lead owns your event. Itemised, never packaged.